Purchase Cards Policy

Objective

The use of a Purchase Card is an efficient procurement method that saves Council time and money. Some services and suppliers, such as airline flights, accommodation and online subscriptions may be difficult or impossible without credit card use.

Purchase cards usage must be governed by robust controls in order to safeguard Council funds, support governance integrity and uphold public confidence. In accordance with the Local Government (General) Regulation 2021, Council is required to implement an effective internal control system to mitigate risks of fraud and misuse. The General Manager is ultimately responsible for the proper management and administration of credit cards within the Council.

This policy aims to:

  • Establish standard purchase card practices across Mid-Western Regional Council.
  • Define the responsibilities of Council Officers with delegated authority to purchase goods and services using a purchase card.
  • Inform Council and the public about the General Manager’s approach to ensuring proper control and oversight of purchase card usage.
  • Demonstrate the Council’s commitment to oversight and transparency

This policy applies to all credit or debit cards used by Council staff, which includes:

  • Corporate Card
  • Fuel Card
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