Traffic management for special events

Special and major events that impact local traffic must be reviewed by the Local Traffic Committee and subsequently approved by Council. All applications for a special event must be submitted to Council at least three months prior to the event to allow for this process.

On receipt of the application, Council staff will prepare a report for consideration by the Local Traffic Committee, which meets monthly.

The recommendation from the committee is presented to Council at the next scheduled Council Meeting and event organisers are then notified of their event approval or refusal.

A special event submission should include:

• A cover letter including the contact details for the event organiser, a description of the event, location(s), dates and times;
• A completed Special Event Transport Management Plan Template;
• A Traffic Control Plan (if applicable, refer to the Special Events Planning and Resource Matrix)
• A copy of the current Public Liability Insurance Cover ($20,000,000 minimum);
• A map of the event; and
• Any other supporting documentation or relevant correspondence, including letters of support.

Note: If the event will be conducted on public land, such parks, reserves or playgrounds, a Use of Public Land Application may also be required.